On-Call Architect Design Services -

The City of Westminster, Colorado, is seeking a roster of qualified architectural and design firms through a Request for Qualifications (RFQ-PWU-24-562) for comprehensive on-call design services across various municipal facility projects. The procurement aims to establish a five-year contract with an initial one-year term and four potential one-year renewals, allowing the City's Facilities Engineering Division to access architectural services as needed. Qualified firms must hold a valid Colorado architect's license and demonstrate extensive experience in municipal facility planning and project delivery. Evaluation criteria will assess technical capability, project management approach, capacity and resources, responsiveness, past performance, and fee structure, with a total possible score of 100 points. Key procurement dates include a pre-submittal conference on 05/06/25, questions due by 05/12/25, submittals due by 05/21/25, evaluation from 05/21/25 to 06/05/25, and potential interviews during the week of June 9. Deliverables will encompass comprehensive architectural and design services, with firms required to submit detailed fee schedules including hourly rates for key personnel, overhead and profit percentages, and applicable fees. The City will request project-specific pricing for individual tasks, using the submitted fee schedules as a baseline for negotiations.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract is anticipated to be valued at approximately $500,000 per year, with no guaranteed work volume, and the City may award contracts to up to five consultants to meet the diverse design and planning project needs. Firms will be required to maintain professional liability insurance with a minimum of $2 million per claim, workers' compensation coverage, and automobile and commercial general liability policies. The agreement is contingent upon annual appropriation of funds by the Westminster City Council and structured as a flexible, on-call arrangement. Compensation will be handled through either lump sum or hourly/scheduled rates, with additional services authorized in writing by the City. The contract emphasizes compliance with federal and local regulations, including equal employment opportunity requirements and accessibility standards. While no incumbent vendors are specified, the procurement suggests a competitive selection process designed to create a diverse and capable roster of architectural service providers for the City of Westminster.