On-Board Survey

The Metropolitan Tulsa Transit Authority (MTTA) is issuing a Request for Proposals for on-board survey services to collect comprehensive transit data across all fixed-route service areas. The procurement encompasses eight major tasks: developing a work plan and implementation schedule, designing survey methodology and sampling plans, creating multilingual survey instruments, preparing interviewer training materials, conducting pre-test and pilot-test procedures, administering the full on-board survey, performing data processing and analysis, and preparing a final report with data visualization dashboards. Key deliverables include eight working papers produced at specified intervals, final datasets compatible with the National Transit Database (NTD), and comprehensive documentation meeting Title VI Civil Rights compliance requirements. The contract term is three years with one optional two-year extension. Proposals must be submitted electronically via the Bonfire portal no later than February 19, 2026, at 4:30 PM Central Daylight Savings Time, with an anticipated contract award date of February 24, 2026. The procurement will utilize a "best value" selection approach with evaluation criteria equally weighted at 20 points each across five categories: project understanding and approach, technical capabilities and solution functionality, quality and experience of key project personnel, vendor past project experience and client references, and price. Proposers must provide notarized statements of qualifications, a minimum of five customer references, and multiple federal certifications regarding debarment, lobbying compliance, and fraud prevention. All proposals must remain valid for a minimum of 120 days from the opening date, and payment terms are net 30 days after invoice receipt or goods acceptance, whichever is later.

The contract is subject to Federal Transit Administration (FTA) terms and conditions and requires full compliance with federal civil rights laws, including Title VI of the 1964 Civil Rights Act and Americans with Disabilities Act provisions. Proposers must provide Disadvantaged Business Enterprise (DBE) certification information, indicating that DBE participation may be considered in the evaluation process. The contract is funded through federal financial assistance from the Federal Transit Administration and the State of Oklahoma. While no specific contract value is stated in the RFP document, the scope of work, three-year base term with a two-year extension option, and multi-faceted deliverables suggest a substantial contract award. Qualified consultants with demonstrated experience in transit survey design, data collection, statistical analysis, and federal compliance requirements are expected to respond to this procurement opportunity.