Ohio State Fair Sound Engineering

The Ohio Department of Natural Resources (ODNR) is seeking sound engineering services for the ODNR Amphitheater Stage during the 2025 Ohio State Fair, located in Franklin County. The procurement requires comprehensive sound equipment and professional audio services, including a tri-amped speaker system, 12-channel console, amplifiers, monitors, microphones, and related professional audio equipment. Staffing requirements mandate a minimum of one technician on weekdays and two technicians on weekends, managing the stage and entertainment schedule from 11:00/11:30 AM to 6:30 PM (7:00 PM on Saturdays). The venue is an outdoor amphitheater with limited covering, a storage shed, and an enclosed sound booth, with setup permitted no earlier than four days before the fair's opening day. Contractors must submit a detailed bid, with the contract to be awarded to the lowest responsive and responsible bidder by line item. The solicitation was posted on March 6, 2025, with proposals due by March 28, 2025, and all deliverables to be F.O.B. Destination/Pre-Paid/Allowed to the Ohio Expo Center & State Fair in Columbus.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract requires contractors to complete several mandatory forms, including an Affirmation and Disclosure Form addressing offshore services and data storage, and a standard services agreement template with specific insurance requirements. Insurance obligations include $1,000,000 commercial general liability per occurrence, $1,000,000 automobile liability, workers' compensation coverage, $1,000,000 employer's liability, and $2,000,000 cyber liability coverage. While the specific contract value was not disclosed, contractors must obtain purchase orders before performing work and will be required to maintain detailed records available for auditing for three years after contract completion. The procurement involves standard State of Ohio contractual terms and conditions, with the ODNR Office of Communications at 2045 Morse Rd. Building D3, Columbus, OH 43229 serving as the ordering division for this opportunity.