ODRC-MACI WALKING TRACK SOLICITATION

The Ohio Department of Rehabilitation and Corrections (ODRC) is seeking qualified contractors for a walking track resurfacing project at the Madison Correctional Institution (MACI) in London, Ohio. The Request for Quote (RFQ) involves resurfacing two distinct walking track zones: Zone A measuring 12,387 feet x 8.5 feet with an additional 25-foot section, and Zone B measuring 1,191 feet x 10 feet, requiring a 1.5" overlay on existing paths. Vendors must demonstrate substantial experience in asphalt walking track resurfacing and provide detailed information about their capabilities, licenses, and permits. The project requires a comprehensive bid covering both materials and labor, with contractors expected to submit an itemized materials list. A mandatory pre-bid site visit was scheduled for 05/26/2025 at 10:00 am, with an inquiry period running from 05/20/2025 to 06/03/2025. The project must be completed by 09/30/2025, with potential contract renewals possible through mutual agreement. Evaluation criteria will focus on the bidder's experience, financial condition, management skills, and ability to execute the contract effectively.

The solicitation is subject to significant state regulatory requirements, including compliance with Executive Orders 2019-12D and 2022-02D, which prohibit contracting with offshore services and Russian institutions. Contractors must complete an Affirmation & Disclosure Form detailing their principal business location, service performance sites, and data storage locations. While no specific set-aside designations were explicitly mentioned, the state demonstrates preferences for domestic and Ohio-based products, as well as veteran-friendly businesses. Contractors must provide proof of workers' compensation insurance, liability insurance, and undergo background checks for personnel entering the correctional facility. The contract will be awarded on a flat-rate basis through the Ohio Buys online purchasing platform, with Net 30 payment terms. Although a specific budget range was not disclosed, vendors should be prepared to provide comprehensive pricing that includes all necessary materials and labor for the track resurfacing project.