Nevada Trauma Registry Application

The Nevada Department of Health and Human Services (DHHS) is seeking a vendor to develop and implement a comprehensive Nevada Trauma Registry Application through RFP No. 40DHHS-S3136. The procurement requires a secure, web-based trauma registry system that will be accessible to 4 state trauma centers and 29 non-trauma centers, with capacity for up to 50 concurrent users. The system must incorporate up to 6 years of historical trauma data (January 2017 through December 2023), maintain continuous 24/7/365 availability, and meet rigorous HIPAA compliance standards. Key technical requirements include cloud hosting with FedRAMP certification, HL7 compliance, support for ICD-10 and ICD-9 codes, comprehensive data analysis tools, and integration capabilities with the National Trauma Data Bank (NTDB) and Trauma Quality Improvement Program (TQIP). The evaluation will be based on multiple technical factors, with cost accounting for 50 points in the scoring, and additional points available for vendor presentations covering system demonstrations, API capabilities, multi-authentication features, and compliance measures. Proposals are due by March 25, 2025, with vendor questions accepted until February 24, 2025, and an anticipated contract start date of July 8, 2025.

The RFP does not specify any specific set-aside designations or restrictions on responding organizations. The proposed contract term is four years, subject to Board of Examiners approval, with annual service fees structured at $15,000 for hosting services and $15,000 for annual maintenance, totaling $30,000 per year. The system architecture must comply with Nevada state regulations including NRS 450B.768, NRS 205.4742, and NRS 603A security standards. Vendors must provide both production and test environments, data backup services, disaster recovery capabilities, comprehensive user training, dedicated customer support, and ensure all data remains encrypted in transit and at rest within the United States. Insurance requirements are substantial, including Commercial General Liability ($2M aggregate), Technology E&O/Professional Liability ($1M per claim), Network Security and Privacy Liability ($1M per occurrence), and other standard coverage types. The State of Nevada will be named as an additional insured on applicable policies, with insurance to be placed with insurers rated A-VII or better by A.M. Best.