Northeastern Junior College (NJC) in Sterling, Colorado, issued solicitation NEJC16018 for the procurement of eight Sharp 70" Class LED Smart Televisions with wall mounts for campus use. The primary deliverable is eight Sharp LC-70LE660U 70" Sharp Aquos LED Smart TVs, with acceptable alternatives being the Sharp LC-70LE661U or 4K model LC-70UC30U, along with eight 70" TV wall mounts that tilt. The LC-70LE660U features AQUOS HD picture technology, AquoMotion 240 refresh rate, 4 million to 1 dynamic contrast ratio, SmartCentral Apps for streaming services including Netflix and YouTube, four HDMI inputs, USB connectivity, Ethernet, Bluetooth, and MHL compatibility, with a one-year limited warranty on parts and labor. Vendors must be registered with the State of Colorado Vendor Self Service System (VSS) prior to bid opening and must submit detailed product descriptions, complete specification responses, brochures for equivalent items, and warranty information with their proposals. Award determination is based on cost, conformity of equipment to specifications, and ability to meet the required delivery date on an "all-or-none" basis, meaning vendors must quote all items to be considered for award. Quote submission was due June 27, 2016, at 4:00 PM via fax, mail, or email to the NJC Purchasing Office, with a required delivery date of July 11, 2016. All respondents must complete the vendor response form, submit a Vendor Disclosure Statement and W-9 form, and propose terms of at least NET 30 days, with no late quotes accepted.
The solicitation does not specify set-aside designations or restrictions on organization types that can respond; however, the W-9 form includes optional self-certification for Minority and Women-owned Businesses (M/WBEs) requiring vendors to identify their ownership structure and ethnicity of owners, and whether they qualify as small businesses with 25 or fewer full-time equivalent employees. Vendors must comply with the State of Colorado's standard Purchase Order Terms & Conditions effective January 1, 2009, Special Provisions effective January 1, 2009, and the Vendor Disclosure Statement requirements, which mandate disclosure if any services will be performed outside the United States or Colorado. All contractors must certify compliance with federal and state employment laws, including the E-Verify Program for employment eligibility verification, maintain appropriate systems to prevent use of unlicensed computer software, and comply with the vendor offset intercept system for various state debts. No incumbent vendors or current contractors are identified in the solicitation materials. The specific budget or award value is not disclosed in the available documentation; however, payment terms require the state to remit payment within 45 days of receipt of acceptable products and proper invoicing, with interest accruing on delinquent balances.