NE ACCREDITATION/ASSESSMENT SOFTWARE

Northeastern Technical College (NETC), located in Richland County, South Carolina, is procuring institutional effectiveness software through a Request for Proposal (RFP) for accreditation, assessment, and syllabus management capabilities. The software must integrate with existing systems including Ellucian Colleague (version 5.20.1.3), D2L Desire2Learn/Brightspace, and DataTel, with a mandatory implementation timeline of eight weeks or less. Vendors are required to demonstrate software capabilities such as mobile and online access, customizable templates, audit logging, accreditation modeling, course evaluations, curriculum mapping, program and course-level assessment, and comprehensive reporting. Mandatory vendor qualifications include at least three implementations at similar-sized higher education institutions. The solicitation timeline includes a pre-proposal conference held on August 23, 2023, via Microsoft Teams, with written questions due by August 30, 2023, and proposal submissions required by October 17, 2023, at 11:00 a.m. through the online bidding system. The evaluation process will occur in two phases, with Phase I assessing technical solutions, experience, qualifications, and business proposals, and Phase II involving live demonstrations by the three highest-ranked responsive offerors.

The contract will have an initial one-year term with four optional one-year renewals, creating a potential five-year contract period from January 15, 2024, to January 14, 2029. No specific set-aside designations for disadvantaged enterprises were mentioned in the documents. Vendors must provide fixed pricing for the entire contract duration, with no price increases permitted across the five years. NETC will dedicate two IT employees to project implementation and will require comprehensive training for department leads, faculty, institutional effectiveness staff, and curriculum developers. While no specific budget range was provided, the procurement will be structured as a line-item bid for each of the five contract years. The solicitation does not indicate an incumbent vendor, focusing instead on replacing current manual processes using Word documents and OneDrive storage. The procurement will be managed by Virginia Goodson, CPPB, from the South Carolina State Fiscal Accountability Authority, with all related documents and updates posted on www.procurement.sc.gov.