Napa County State-Mandated SB90 Processing

Napa County is seeking a professional services contractor to manage and process state-mandated SB90 cost reimbursement claims through a Request for Proposal (RFP) #CEO092502. The primary objective is to identify new claims, prepare claiming plans, complete direct and indirect cost proposals, perform quality assurance reviews, establish claim completion schedules, and serve as a liaison with the State Controller's Office. The RFP was released on September 22, 2025, with proposals due by October 17, 2025, at 5:00 pm, and an anticipated contract award date of December 9, 2025. The contract is intended to continue through 2030, contingent upon successful deliverable completion. Evaluation of proposals will be points-based across four criteria: company history and background (10 points), background and approach to scope of work (55 points), environmental sustainable business practices (5 points), and pricing structure (30 points). Proposers must submit responses through the county's e-Procurement Portal and meet specific insurance and agreement requirements.

The RFP indicates a local vendor preference policy that may favor vendors with a billing address within Napa County if qualifications are otherwise equal. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the county reserves the right to award the contract to the proposal providing the best overall value. The compensation for the contract will be determined during negotiations, with funding not to exceed a to-be-determined amount. Proposers will be required to maintain specific insurance coverages, including workers' compensation, general liability, professional liability, and automobile liability insurance. The Professional Services Agreement template suggests that total compensation is contingent on annual fund appropriation by the Napa County Board of Supervisors, which means the contract could be terminated if sufficient funding is not authorized. The selected contractor will need to comply with county policies, meet Americans with Disabilities Act (ADA) standards, and adhere to Section 508 of the Rehabilitation Act in all deliverables.