MYBENEFITS GUIDE 2025-2026

The State of Ohio's Department of Administrative Services, General Services Division, State Printing & Mail Services is seeking a printing contractor to produce the MyBenefits Guide for the 2025-2026 benefit year. The procurement is an Invitation to Bid (ITB) for creating 49,800 printed guides with specific detailed requirements, including a 17" x 11" format, 16 pages plus cover, printed two-sided in four-color process with head-to-head layout and some bleeds, and saddle stitched. The guide will be used to communicate employee benefits information for state employees in Franklin County, covering medical, dental, vision, prescription drug, and supplemental insurance options. The bid is set to be opened on April 4, 2025, with a required delivery date of May 1, 2025, and can only be submitted through the Ohio Buys procurement portal. Printing specifications include text on 70# white #1 gloss and cover on 100# white #1 gloss, with a finished trim size of 8.5" x 11", and the contractor must cover postage costs for approximately 49,468 first-class presort mailings while also providing 332 overrun copies.

While no specific set-aside designations or enterprise restrictions are explicitly mentioned in the documents, the bid requires vendors to complete an Affirmation and Disclosure Form affirming compliance with executive orders regarding offshore services and state data location. Contractors must disclose service locations and potential subcontractors as part of the bidding process. The invoicing process requires referencing the specific job number SRC0000029330 and sending invoices to the DAS State Printing invoice processing department. Although a precise award value is not specified, the scope of printing 49,800 guides suggests a substantive contract value. The procurement is specifically focused on producing a comprehensive employee benefits guide for Ohio state employees, with the awarded vendor responsible for high-quality printing, precise specifications, and timely delivery of the communication materials. Bidders will need to demonstrate technical printing capabilities, adherence to detailed specifications, and ability to meet strict delivery timelines.