ACM Door System Replacement

The Commonwealth of Virginia Department of Fire Programs is seeking a Quick Quote solicitation (BPM066992-VDFP 960-02122025-87812) for a comprehensive ACM Door System Replacement at their Glen Allen Headquarters. The procurement requires a complete replacement of the existing access control system with modern, expandable elements, including the installation of 2 access control panels, 13 door controllers, 13 proximity readers, 13 electronic door locks, and comprehensive cable/wiring relocation to a centralized location. The project demands full system programming with capabilities for access control management, onsite badge printing, and includes a mandatory 5-year preventative maintenance plan encompassing quarterly system checks and semi-annual software updates and hardware inspections. Vendors must provide detailed unit pricing for all system components, including hardware, software, installation, labor, and annual subscription costs. The proposal responses are due by February 17, 2025, at 4:00 PM, with the contract to be awarded on a grand total basis to the lowest responsive and responsible bidder. The desired delivery timeline is 30 calendar days after receipt of order, with payment terms set at net 30 days upon receipt of a valid invoice.

The solicitation requires vendors to be registered in Virginia's eVA procurement system, with associated transaction fees of 1% (capped at $500 for DSBSD-certified small businesses and $1,500 for non-certified businesses). While specific set-aside designations are not explicitly detailed, the tiered transaction fee structure suggests potential opportunities for small and disadvantaged business enterprises. The procurement does not indicate information about incumbent vendors or existing infrastructure beyond the need to replace the current access control system. No specific budget range or total contract value is explicitly stated in the documentation. Vendors must demonstrate the capability to provide a comprehensive, modern access control solution that meets the Department of Fire Programs' security and compliance requirements, with a focus on system reliability, expandability, and long-term maintenance support. The solicitation emphasizes a holistic approach to system replacement, requiring vendors to provide not just hardware and software, but also a robust implementation and ongoing maintenance strategy.