Mat & Towel Service District 9

The Kentucky Transportation Cabinet's Division of Purchases has issued a Request for Bid (RFB) for Mat & Towel Service across District 9, covering multiple county maintenance facilities and section offices. The procurement seeks bi-weekly mat, towel, and mop services for 21 different locations in counties including Bath, Boyd, Carter, Elliott, Fleming, Greenup, Lewis, Mason, Nicholas, and Rowan. Specific requirements include various mat types such as 3x5 black scraper mats and 4x6 gray nylon/rubber mats, with precise quantities and specifications for each location. The bid is scheduled to close on May 30, 2025, at 1:30 pm, with an anticipated award date of the same day and an initial contract period from July 1, 2025, to June 30, 2026. Evaluation will be conducted using a best value ranking approach, with 95 points allocated to pricing and 5 points to delivery time. Vendors must bid on all lines to be considered and submit their response electronically through the Kentucky Vendor Self Service system. Mandatory requirements include maintaining $1,000,000 in general liability insurance and compliance with various state regulations.

The solicitation includes provisions for resident bidder preferences and reciprocal preferences for out-of-state bidders, with potential additional preferences for qualified bidders such as Kentucky Industries for the Blind or nonprofit organizations. Vendors must comply with state requirements related to taxes, employment laws, and immigration status. The contract allows for four additional one-year renewal periods beyond the initial term, with potential price adjustments after the first twelve months subject to justification of industry-wide price changes. While no specific incumbent vendor is mentioned, the procurement emphasizes non-discrimination policies and ethical standards throughout the bidding and contract performance process. Bidders are required to submit comprehensive documentation, including insurance certificates, tax compliance affidavits, and potential subcontractor information. Although a specific budget range is not explicitly stated, the comprehensive nature of the service across 21 locations suggests a significant contract value for the selected vendor. Electronic submission through the Kentucky Vendor Self Service system is mandatory, with detailed guidelines provided in the accompanying submission instructions document.