MandSiteVisit* Grounds Maint. -LDH

The State of Louisiana's Office of State Procurement has issued an Invitation to Bid (ITB) for grounds maintenance services at the LDH AAHSD-Tyler Behavioral Health facility located in Lafayette Parish. The solicitation (RFx Number 3000024997) seeks a contractor to provide comprehensive ground maintenance for an 8.39-acre property, with 46 total services annually - weekly services from March through November and twice-monthly services from December through February. Required services include debris and trash pickup, grass mowing, weed eating, edging, blowing off cut grass, tree trunk maintenance, branch removal, weed control, herbicide application, shrub and hedge trimming, and ground cover management. Bidders must be registered in the LaGov system and submit responses electronically or by fax by June 26, 2025, at 2:00 PM CST. A mandatory jobsite visit is required, with potential bidders instructed to contact Dwayne Deville at 337-262-4129 for additional information. The contract will be awarded to the lowest responsive and responsible bidder meeting the specifications, with an initial one-year period from July 1, 2025, through June 30, 2026, and potential renewals for two additional 12-month periods, not to exceed a total of 36 months.

Bidders must be licensed with the Louisiana Department of Agriculture and Forestry and possess appropriate certifications for landscaping and pesticide ground application work. Contractors are required to maintain specific insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance with specified minimum coverage limits. Payment will be processed electronically through LaCarte procurement cards for purchases under $5,000 and Electronic Funds Transfer (EFT) for larger amounts. The state reserves the right to adjust quantities and reject individual line items from the award. Funding is contingent on legislative appropriation for the next fiscal year, with no delivery permitted prior to July 1, and bid prices must remain firm for acceptance and potential delivery. While specific pricing details are not provided in the documents, vendors are expected to include all labor, equipment, materials, and supplies necessary to complete the ground maintenance services. Bidders must complete various checklist items, including reviewing attachments, entering pricing, attaching required files, and including a signature page with their submission.