The Louisiana Secretary of State's Office is seeking a maintenance contractor to provide comprehensive environmental control system services for the State Archives Building through a twelve-month contract beginning July 1, 2025, with potential renewal options for two additional 12-month periods. The solicitation (RFx Number 3000024716) requires a mandatory jobsite visit before bid submission and targets maintenance of a Schneider Electric I/A Series temperature control system located at 3851 Essen Lane in Baton Rouge. The selected contractor must provide a minimum of four man-days of service per month, including preventative maintenance and 24-hour emergency services with a two-hour emergency response time. Specific requirements include having at least three years of facility management systems experience, maintaining local inventory of system components, and providing firmware updates and remote system access. The bid is due on June 24, 2025, at 10:00 AM CST, with the contract to be awarded to the lowest responsive, responsible bidder meeting all specifications. Contractors must provide comprehensive documentation, including references from five similar Louisiana systems and a computer-generated preventative maintenance program. Bidders must be registered in the LaGov system and comply with various state and federal requirements, including civil rights laws, ADA accessibility standards, and e-verify regulations. Contractors are required to carry specific insurance coverage, including $1,000,000 in Workers Compensation, $1,000,000 in Commercial General Liability, and $1,000,000 in Automobile Liability. Payment will be processed electronically, with the LaCarte procurement card used for purchases under $5,000 and Electronic Funds Transfer (EFT) available for other transactions. Corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State for contracts over $25,000. While no specific set-aside designations are mentioned, the solicitation emphasizes compliance with anti-discrimination provisions. The contract allows for full parts and labor coverage, with the service company responsible for repairing or replacing worn components, though specific budget ranges or total contract value are not explicitly stated in the provided documentation.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
|---|---|---|---|---|
Attachment A - Special Terms & Conditions - Pages 1-8.pdf | 222KB | 5/29/25 | ||
3000024716.pdf | 112KB | 5/29/25 | ||
Attachment C - Online Bidding Instructions - Pages 1-10.pdf | 1MB | 5/29/25 | ||
Attachment B - Specifications - Pages 1-11.pdf | 118KB | 5/29/25 |