Land Use Permit Management System

Delta County, Colorado is seeking proposals for a comprehensive Land Use Permit Management Software system through a Request for Proposal (RFP) issued on April 16, 2025, with vendor proposals due on April 30, 2025, at 10:00 a.m. MST. The procurement aims to modernize the county's land use permit processes by implementing an off-the-shelf permitting system that centralizes and automates workflows across multiple departments. The system must support 15-20 internal users, provide a public portal, and offer robust GIS integration compatible with ArcGIS Enterprise and ArcGIS Pro. Key deliverables include migrating approximately 22,500 existing records from various sources, supporting multiple departmental integrations, and implementing features like automated workflows, secure document management, and role-based access control. The evaluation process will use a two-phase approach, scoring proposals across five weighted criteria: Responsiveness & Completeness (5%), Vendor Qualifications & Experience (20%), Technical & Functional Fit (35%), Implementation Approach (20%), and Cost Proposal (20%). Vendors must submit a comprehensive proposal package including a bid form, cover letter, executive summary, scope understanding, qualifications, references, approach, schedule, and detailed pricing information.

The RFP shows a preference for local companies capable of performing on-site work, though no specific set-aside designations are explicitly mentioned. The system requires integration with existing county databases, suggesting potential compatibility requirements with current technological infrastructure. While specific budget allocations are not detailed, the cost worksheet (Exhibit A) indicates the county expects comprehensive pricing covering software licensing, customization, interfaces, data conversion, professional services, training, hardware, and maintenance costs. Vendors must provide annual fees for five years, including potential rate increases, and hourly rates for professional services and custom programming. The procurement appears to be open to a wide range of qualified vendors, with an emphasis on technical capability, implementation strategy, and comprehensive solution design. The county seeks a vendor that can provide a robust, flexible land use permit management system that improves operational efficiency and interdepartmental coordination through advanced technological solutions.