The New York State Office of Mental Health (OMH) and Buffalo Psychiatric Center, located at 400 Forest Avenue in Buffalo, New York, are soliciting bids through an Invitation for Bid (IFB) for preventive maintenance services of HVAC systems and ancillary equipment at the facility. The procurement seeks a qualified contractor with a minimum of three years of documented experience performing HVAC maintenance services to provide comprehensive preventive and time-and-material repair services across...
The New York State Office of Mental Health is seeking qualified contractors to provide kitchen equipment maintenance and repair services at Manhattan Psychiatric Center, located at 102 Rivers Edge Road, New York, NY 10035. This Invitation for Bid (IFB) solicitation requires comprehensive preventive maintenance and emergency repair services for specialized kitchen equipment including combi-ovens, dishwashers, ice machines, slicers, cold tables, and retherm machines. Service deliverables include 104 annual preventive maintenance visits structured as monthly visits for combi-ovens, dishwashers, ice machines, and retherm machines; quarterly visits for dishwashers, ice machines, and condensers; and semi-annual visits for combi-ovens, slicers, ice machines, and cold station tables, as well as as-needed emergency repair services on an hourly basis with a mandatory four-hour response requirement. Bidders must demonstrate five years of experience performing similar kitchen equipment maintenance and repair services, maintain New York State Workers' Compensation and Disability Benefits Insurance coverage, and carry comprehensive general liability insurance with limits of $2,000,000 per occurrence and $2,000,000 general aggregate. The contractor must comply with prevailing wage requirements under New York State Labor Law and register with the New York State vendor system. An optional pre-bid conference and site visit is scheduled for Tuesday, March 24, 2026, at 10:00 AM ET, with registration required by Monday, March 23, 2026, at 3:00 PM ET. Written questions must be submitted by Tuesday, March 31, 2026, at 3:00 PM ET, with answers distributed by Tuesday, April 7, 2026. Bids are due electronically to Bids@omh.ny.gov no later than Tuesday, April 14, 2026, at 3:00 PM ET, and selection will be made on a lowest responsive and responsible bid basis with fixed costs per visit for preventive maintenance and hourly rates for repairs, with no escalation allowed throughout the contract term. The anticipated contract period is June 1, 2026, through May 31, 2031, representing a five-year term with no renewal options.
This procurement is subject to mandatory contracting goals requiring 30% overall Minority and Women-Owned Business Enterprise (MWBE) participation, consisting of 16% minority-owned business (MBE) and 14% women-owned business (WBE) participation, as well as a 6% Service-Disabled Veteran-Owned Business (SDVOB) participation goal. Parts and specialized tool purchases from certified diverse distributors count toward these diversity participation goals. No incumbent contractor has been identified for this solicitation. The contract is subject to New York State Finance Law Sections 139-j and 139-k regarding the Procurement Lobbying Act, with the restricted period commencing upon publication of this solicitation and concluding upon formal approval by the Office of State Comptroller. Personnel with regular contact with facility patients must comply with background check requirements, Justice Center Code of Conduct, federal healthcare program exclusion screening, and maintain American Heart Association Basic Life Support certification. The specific contract amount is not disclosed in the solicitation documents. All invoicing must be submitted electronically through the New York State electronic payment system, with payment made exclusively through electronic funds transfer via the New York State Office of the State Comptroller within thirty days of receipt of properly documented invoices.