JFRD COMMS TRUCK REFURB/TECH

The City of Jacksonville, Florida, through its Jacksonville Fire & Rescue Department (JFRD), is issuing an Invitation to Quote (ITQ) for the refurbishment and technology upgrade of a communications truck. The procurement encompasses 16 line items including Dell computers (2 units), rugged tablets, mobile power chargers, USB-C adapters, wireless mice, laptop backpacks, AC adapters, USB flash drives in varying capacities (2 units of 1TB and 2 units of 32GB), Apple iPad Pro units (5 units), iPad cases and keyboard accessories, and protective hard cases. All equipment must be delivered to 355 Ellis Road South, Jacksonville, FL 32254 by May 1, 2026. The solicitation opened on February 17, 2026 at 12:15 PM Eastern Standard Time and closes on February 24, 2026 at 4:00 PM, providing a seven-day response window for interested vendors. Award will be made on an all-or-none basis to the lowest responsive, responsible bidder, with bidders required to respond to all line items to be considered for selection. Evaluation is based solely on price, with bidders required to submit complete quantities and pricing in USD with two decimal places, with all unit prices including freight, delivery, and handling to the delivery location on a prepaid FOB Destination basis.

Jacksonville Small and Emerging Business (JSEB) participation is encouraged in this procurement, though no specific set-asides are mandated for disadvantaged enterprises. Bidders must meet extensive insurance requirements, including minimum coverage limits for general liability ($2,000,000), workers' compensation at Florida statutory levels, automobile liability ($1,000,000), and cyber liability ($1,000,000). This is a one-time purchase agreement with no renewal options specified, and responses must be submitted electronically through the 1Cloud Supplier Portal. The City of Jacksonville reserves the right to purchase under this contract through other governmental agencies and will apply standard City contract terms, including compliance with nondiscrimination provisions and public records requirements. No incumbent vendors or specific budget range is identified in the solicitation documents, though the all-or-none award structure indicates the entire scope of work will be awarded to a single vendor.