ITB 11-26 Field Operations Renovations

New Smyrna Beach Utilities, a political subdivision of the State of Florida located in Volusia County, is issuing an Invitation to Bid (ITB) for renovation services at its Field Operations Facility located at 413 Smith Street, New Smyrna Beach, Florida. The procurement seeks a licensed and insured contractor to complete comprehensive renovations to the breakroom and offices, with deliverables including ceiling tile replacement, LED lighting installation, HVAC system installation (Carrier 2.5-ton 14.5 SEER 2 heat pump), closed-cell spray foam insulation, window and door replacement, electrical outlet replacement, epoxy floor coating in the breakroom, luxury vinyl plank flooring installation in offices, vinyl base installation, wall and door preparation and painting, and assembly and installation of owner-provided furniture and appliances. The contractor must provide all labor, materials, tools, supervision, engineering drawings, and permits based on actual field measurements and comply with all applicable building codes and local, state, and federal regulations. A mandatory pre-bid site visit is scheduled for Tuesday, April 7, 2026 at 9:00 AM at the project site; questions must be submitted by April 15, 2026 at 2:30 PM, with addenda published by April 20, 2026 at 5:00 PM. Sealed bids are due electronically via Vendor Link by April 30, 2026 at 2:30 PM, with public bid opening at 3:00 PM via Microsoft Teams. The contractor must substantially complete all work within sixty (60) consecutive calendar days and achieve final completion within thirty (30) consecutive calendar days from substantial completion, for a total contract duration of ninety (90) calendar days from the Notice to Proceed. Evaluation criteria include bid bond requirements (10 percent), insurance compliance (worker's compensation, employer's liability of $500,000, general liability with $2,000,000 general aggregate and $1,000,000 products-completed operations aggregate, and professional liability of $1,000,000 if applicable), separate line items for materials, labor, permitting, drawings, and a $5,000 project contingency, and the Commission's discretion to award based on best overall value rather than lowest price.

The ITB does not specify set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. Bidders must comply with E-Verify requirements, provide drug-free workplace certification, submit non-collusion affidavits and foreign country of concern attestations, and demonstrate compliance with subcontracting limitations whereby subcontract work shall not exceed 50 percent of the total scope of work. A performance and payment bond equal to the contract price is required upon award. Liquidated damages are assessed at $250 per day for failure to achieve substantial completion on schedule and $50 per day for failure to achieve final completion. No incumbent vendors, current contractors, or existing infrastructure integration requirements are listed in the procurement documents. The ITB does not specify an explicit budget range or estimated award value; however, bidders should note that the $5,000 project contingency will be returned to the Commission if unused, suggesting the budget is structured around actual costs plus this contingency amount.