Finance Office Renovation

The City of New Smyrna Beach, Florida is procuring general construction services for the Finance Office Renovation project (ITB 07-26-FIN) through an Invitation to Bid process. The project involves a full renovation of the existing Finance Department located on the second floor of City Hall at 210 Sams Avenue, encompassing the design and construction of nine private offices, two open office spaces with built-in millwork, and an open conference/flex space, along with new finishes including flooring, drywall, ceiling tiles, and new or modified electrical and mechanical systems. The selected contractor must commence work within ten calendar days after receiving the Notice to Proceed and achieve substantial completion within sixty consecutive calendar days, with final completion required within an additional thirty consecutive calendar days. Key deliverables include compliance with architectural and mechanical permit drawings prepared by Hall & Ogle Architects, Inc., adherence to the comprehensive Project Manual specifications across 16 divisions, phased work execution to maintain continuity of operations within City Hall, coordination with the assigned Project Manager regarding temporary access and disruption minimization, submission of a Certificate of Insurance and Performance/Payment Bond within fourteen days of bid acceptance, and a Warranty of Title upon project completion. Required qualifications include submission of a minimum of five project references for similar work completed within the past five years, listing of all subcontractors whose work accounts for 5% or more of total contract value, active business registration status, E-Verify compliance documentation, proof of drug-free workplace certification, and non-collusion affidavit. The bid deadline is April 6, 2026, with the opportunity posted on March 4, 2026, and all bidders must submit a bid bond equal to no less than 10% of the submitted bid amount as a single PDF file containing all 17 mandatory forms and documents.

The procurement is subject to federal contract provisions including Davis-Bacon Act prevailing wage requirements for construction contracts exceeding $2,000, Contract Work Hours and Safety Standards Act compliance for awards exceeding $100,000, Equal Employment Opportunity provisions, debarment and suspension verification through the System for Award Management, and Byrd Anti-Lobbying Amendment certification requirements. The solicitation incorporates Florida Executive Order requirements ensuring non-discrimination and equal employment opportunity standards for all contractors and their employees regardless of race, color, religion, or national origin. Contractors must demonstrate affirmative steps to utilize minority businesses and women's business enterprises, comply with domestic preferences for United States-produced goods and materials, and meet environmental compliance requirements under the Clean Air Act and Federal Water Pollution Control Act for contracts exceeding $150,000. All contractors are required to comply with Florida Statutes Chapter 119 regarding public records management and must transfer all public records to the city upon contract completion at no cost. Liquidated damages are assessed at $250 per consecutive calendar day for work not completed within the specified timeframe, with the notable exception that pandemics and epidemics, including COVID-19, are expressly excluded from force majeure protection. The contract price is to be determined and filled in upon execution in accordance with the awarded bid proposal, with no specific budget range provided in the solicitation documents.