INTENT TO SOLE SOURCE-HOFFMANBLDGTECH

The South Carolina Department of Corrections (SCDC) is pursuing a sole source procurement for Alerton Energy Automation Systems maintenance and services through Hoffman Building Technologies. The solicitation (Number 5400025395) was issued on May 22, 2022, with a response deadline of June 5, 2023, at 10:00 a.m. The contract encompasses comprehensive maintenance, repair, parts, software, programming, troubleshooting, upgrades, design, and potential expansions for Alerton Energy Automation Systems equipment installed across various SCDC institutions. The initial contract term is one year, from June 5, 2023, through June 4, 2024, with four optional one-year automatic renewals, potentially extending the total contract period to five years through June 4, 2028. Responses must be submitted to the SCDC Purchasing Branch located at 4530 Broad River Road, Columbia, SC 29210, with any concerns about the sole source award to be emailed to bidsubmissions@doc.sc.gov. Interested parties aggrieved by the intended award may submit a notice of intent to protest within five business days of posting, with a formal written protest due within fifteen days.

Hoffman Building Technologies is designated as the sole source awardee due to its exclusive distribution and authorized factory representation for Alerton Energy Management and Building Automation Systems in South Carolina, North Carolina, and Virginia. The company's factory-trained personnel are specifically authorized to program and service the Alerton Energy Automation Systems equipment currently deployed across SCDC facilities. No specific set-aside designations or restrictions on responding organizations are mentioned in the documentation. The procurement notice was posted in the South Carolina Business Opportunities (SCBO) for the required 5-10 business days. Protests regarding the sole source award can be directed in writing to the Chief Procurement Officer at the Materials Management Office, with submission options including postal mail to 1201 Main Street, Suite 1600, Columbia, SC 29201, facsimile at 803-737-0639, or email at protest-mmo@mmo.state.sc.us. While no specific contract value is listed, the multi-year potential and comprehensive scope suggest a significant investment in maintaining and potentially expanding the existing Alerton Energy Automation Systems infrastructure.