INTENT TO AWARD SOLE SOURCE- HOFFMAN

The South Carolina Department of Corrections (SCDC) has issued an Intent to Award Sole Source contract to Hoffman Building Technologies for comprehensive maintenance and support of Alerton Energy Automation Systems across various SCDC institutions. The procurement specifically covers all maintenance, repair, parts, software, programming, troubleshooting, upgrades, design, and additions/expansions for these energy management systems. Hoffman Building Technologies is identified as the exclusive distributor and authorized factory representative for Alerton Energy Management/Building Automation Systems Equipment in South Carolina, North Carolina, and Virginia, with factory-trained personnel qualified to program and service the equipment. Vendors interested in challenging the sole source award or demonstrating their own capability to provide these services must submit responses via email to purchasing@doc.sc.gov or by mail to the SC Department of Corrections Purchasing Branch by July 13, 2020, at 10:00 a.m. The procurement officer, Myrtle DeWerdt, can be reached at 803-896-8582 for additional information. Any responding vendor must be fully authorized to perform and supply all required services to the SCDC.

The sole source procurement does not explicitly indicate set-aside designations or restrictions for disadvantaged enterprises. The contract appears to be specifically tailored to Hoffman Building Technologies due to their exclusive distributorship and specialized expertise with Alerton Energy Automation Systems. No specific award value or budget range is disclosed in the documentation. The procurement follows standard South Carolina procurement protocols, including posting in the South Carolina Business Opportunities (SCBO) for at least 10 business days as required by SC Code 11-35-1560. Vendors who believe they are aggrieved by this intended award may file a protest within five business days of the notice posting or submit a full written protest within fifteen days to the Chief Procurement Officer at the Materials Management Office. The current infrastructure involves existing Alerton Energy Automation Systems installed at multiple SCDC institutions, which will require continued maintenance, programming, and potential future expansions or upgrades. Offerors are required to maintain their offers open for a minimum of thirty calendar days after the opening date.