Integrated Pest Management Services

The City of Saratoga Springs, New York Department of Public Works is requesting proposals for integrated pest management services across multiple municipal facilities, with sealed bids due August 25, 2026 at 2:00 p.m. at the Department of Accounts, 474 Broadway Suite 14. The contractor must hold a valid New York State Commercial Pesticide Applicator Certificate — a mandatory qualification.

Scope encompasses routine monthly inspections and pest suppression (rodents, insects, arthropods) at City Hall (53,000 square feet), Canfield Casino (10,000 square feet), two ice rinks, a fire station, a public bathroom, an indoor recreation facility, and a dispatch office. The contractor must conduct an initial comprehensive facility inspection, submit a detailed Pest Control Management Plan with pesticide labels and Material Safety Data Sheets, maintain monthly inspection schedules, and provide after-hours emergency response within one working day. Special services for pigeons, birds, bats, and wildlife are included. Labor rates must cover all travel costs with no additional mileage charges assessed.

The contract term is one year with provisions for one-year renewal extensions under the same terms if both parties agree. Pricing is submitted on two tables: Table 1 covers monthly inspection and annual fees by facility; Table 2requests an emergency after-hours service rate per callout, with six annual emergency events estimated across all locations. The award goes to the responsive and responsible bidder offering best value.

The contractor must maintain Commercial General Liability of $1 million per occurrence / $2 million aggregate, Pollution Liability of $1 million, Commercial Automobile Insurance of $1 million, Excess Insurance of $1 million, and New York State statutory Workers' Compensation coverage. Prevailing wage rate requirements apply. All bids require a Non-Collusive Bidding Certification, Vendor Code of Conduct Certification, Risk and Safety Agreement, and Certificate of Insurance. Contractors must comply with ADA and federal, state, and local civil rights provisions. Prior awards under identical or substantially similar procurements within the past five years are identified at the City's bids webpage.