Westchester County, through its Bureau of Purchase and Supplies, is seeking bids for a comprehensive Webex infrastructure installation project for the Department of Information Technology, located at 445 Hamilton Avenue in White Plains. The procurement focuses on acquiring hardware, software, and services to outfit multiple room configurations (RM 1215, RM 1212, RM 1206) with advanced communication systems. Required deliverables include digital signage displays, room bars, HDMI cables, transmitters, power modules, and associated accessories, along with Unified Communications Professional Services and Solution Integration Kits. Bidders must be authorized CISCO product resellers and are mandated to complete a mandatory site visit before submission. The Request for Bid (RFB-WC-25113) is due on May 14, 2025, before 2 PM, with a potential contract term of 36 months. Evaluation criteria will prioritize lowest cost while ensuring compliance with bid specifications, with Westchester County reserving the right to award the entire bid to one vendor or split the award by lot if deemed advantageous. The county explicitly encourages participation from service-disabled veteran-owned, minority-owned, and woman-owned businesses, demonstrating a commitment to diverse vendor engagement. Bidders must comply with federal and New York State regulatory requirements and provide comprehensive software compatibility documentation. Proposed alternate products must function identically to requested items, ensuring technical equivalence. While specific budget ranges are not explicitly stated, the scope suggests a significant investment in communication technology infrastructure. The procurement allows for potential annual payment structures and requires vendors to demonstrate technical expertise in Webex and CISCO systems. No incumbent vendors are mentioned in the documentation, indicating this may be a new implementation or replacement of existing communication infrastructure. The county's approach suggests a strategic technology upgrade aimed at enhancing interdepartmental communication capabilities.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
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RFB-WC-25113 INSTALLING WEBEX INFRASTRUCTURE 5-14-25.pdf | 3MB | 4/29/25 |