IH 35 Bridge Lighting

The City of Waco, Texas is seeking qualified vendors to procure and install a comprehensive bridge lighting system for IH 35 frontage road bridges in downtown Waco through RFP No. 2025-064. The project involves completely replacing existing lighting fixtures on Columns B & D, with work to be completed by January 1, 2026. Deliverables include new RGBW fixtures, jumper cables, control systems, and comprehensive installation services, with specific requirements for system description, material specifications, lighting renderings, and certified wiring diagrams from a Master Electrician. The evaluation will utilize a 100-point scoring system, allocating points for proposed pricing (20 points), past municipal relationship (10 points), service/support availability (20 points), project experience (30 points), and ability to meet the city's schedule (20 points). Key procurement dates include a mandatory pre-proposal meeting on September 10, 2025, at McLane Stadium parking lot, and proposal submissions due by 2:00 P.M. CT on September 24, 2025, with a proposal opening immediately following at 2:01 P.M. CT.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract term is one year, with options to renew annually for up to four additional years, and the contractor may request price increases up to 3% per renewal period, subject to mutual agreement. The existing lighting system, installed in 2015, is currently only 40% functional, necessitating comprehensive replacement. The RFP includes a $100,000 miscellaneous repairs allowance and a $50,000 bucket boat allowance, suggesting a potential total project value in the range of $250,000 to $500,000. The final contract will be awarded by the Waco City Council for amounts exceeding $50,000, or by city management for lesser amounts. The city's fiscal year runs from October 1, 2025, through September 30, 2026, which aligns with the project's proposed completion and implementation timeline.