Ice Cream Products

The City of Rochester Hills is seeking a two-year blanket purchase order for ice cream products to be sold at Thelma G. Spencer Park, located at 3701 John R Road in Rochester Hills, Michigan. The solicitation (SFQ-RH-25-039) requests quotations for various ice cream items, including Red, White, Blue Popsicles, Vanilla Ice Cream Sandwiches, Strawberry Shortcake, Old Fashioned Vanilla Cone, and single-serve pre-wrapped treats. The concession operations will run annually from Memorial Weekend through Labor Day, with estimated annual product usage ranging from 400-1,200 units per season. Vendors must provide unit prices FOB to the park location and be capable of delivering products twice weekly. The quotation submission deadline is Wednesday, November 4, 2025, at 3:00 PM EST, with all inquiries to be directed to Andrea Quinn, Procurement Analyst, by October 24, 2025, at 11:00 AM EST. Potential vendors must demonstrate the ability to provide flexible pricing, with any price increases requiring 30-days written notification.

The solicitation includes comprehensive insurance requirements, mandating vendors carry Commercial General Liability, Motor Vehicle Liability, Umbrella Liability, and Workers' Compensation Insurance. Payment terms are flexible, offering options for check (60 days), ACH (45 days), or credit card (20 days), with the city reserving the right to terminate the contract with 30 days' notice. While no specific set-aside designations or restrictions on respondent types are mentioned, the city emphasizes non-discrimination policies and compliance with civil rights regulations. The procurement allows for additional "hot items" or weekly feature products to enhance park concession offerings. Although no specific budget range is explicitly stated, the solicitation suggests an opportunity for a vendor to provide ice cream products for a two-year period with potential for ongoing seasonal business. The city's approach indicates a preference for a vendor capable of meeting seasonal demand, maintaining product quality, and providing responsive customer service to support park concession operations.