HVAC Services

The State of North Dakota, specifically the Office of the Adjutant General, is seeking comprehensive HVAC services through an Invitation for Bid (IFB) covering five metropolitan areas: Bismarck, Dickinson, Fargo, Grand Forks, and Minot. The procurement targets a wide range of HVAC-related services, including repair, maintenance, and inspection of HVAC systems, boilers, and cooling tower equipment on an as-needed basis. Contractors must provide pricing for normal business hours, after-hours, weekend, and holiday rates, along with emergency response rates and parts markup percentages. Key performance requirements include responding to regular service calls within 36 hours and emergency calls within 2 hours. The bid deadline is March 12, 2025, at 12:00 PM CT, with vendor questions due by March 4, 2025. The initial contract term will run from April 1, 2025, through March 31, 2027, with potential for three 24-month renewals and a possible 12-month extension.

The contract will be awarded to up to five contractors, with a split award possible across the designated geographic areas. Vendors must maintain substantial insurance coverage, including $2 million in commercial general liability, $2 million in employer's liability, $500,000/$2 million in automobile liability, and statutory workers' compensation. While no specific set-aside designations for disadvantaged enterprises are mentioned in the documentation, contractors will be evaluated based on being the lowest responsive and responsible bidder. The procurement does not specify a precise budget range or total contract value, but the multi-year nature and coverage of five metropolitan areas suggests a significant potential contract opportunity. Prospective bidders will need to demonstrate technical capability, financial stability, and the ability to provide rapid, comprehensive HVAC services across diverse locations in North Dakota.