HVAC Services

The City of Saratoga Springs Department of Public Works is requesting proposals for HVAC services covering maintenance and repair work across 14 city-owned facilities, with sealed bids due July 7, 2026 at 2:00 p.m. at 474 Broadway Suite 14, Saratoga Springs, New York.

The scope includes routine HVAC maintenance, controls, gas piping, motors, and air balancing; installation, maintenance, alteration, and repair of piping, fixtures, boiler appurtenances, venting systems, heating systems, refrigeration, and air conditioning systems. The awardee must maintain 24-hour on-call availability with a guaranteed two-hour emergency response time. Technicians must meet apprenticeship requirements. All work must comply with the latest Mechanical, National Electrical, Unified Building, and Plumbing codes. The City has identified 14 facilities with equipment from manufacturers including Aaon, Carrier, Daikin, Trane, York, and Weil-McLain.

Bidders must submit hourly labor rates for certified HVAC technicians and HVAC technician helpers across multiple time categories: regular working hours (8 a.m.–5 p.m., Monday–Friday), overtime (5 p.m.–8 a.m., Monday–Friday and 5 p.m. Friday–midnight Saturday), Sunday hours (midnight Saturday–8 a.m. Monday), and holiday hours (5 p.m. prior night–8 a.m. following day), plus a material mark-up percentage from wholesale rates. The contract allows for extension of one year from expiration up to three additional years under the same terms and conditions, subject to mutual agreement.

Bidders must provide proof of insurance naming the City as additional insured with minimum coverage of $1 million general liability and $1 million automobile liability, execute a Risk and Safety Agreement, and provide a Non-Collusive Bidding Certification and Vendor Code of Conduct affidavit. Work carries a one-year performance warranty on labor and one-year material warranty commencing upon City acceptance. The City reserves the right to reject any and all bids and award based on best value considering technical qualifications and cost.