HVAC RE-CONFIGURATION.

The Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department has issued an Invitation for Bids (IFB) number IW209120 for HVAC re-configuration services at the Ramsey Unit Maintenance facility in Rosharon, TX. The procurement involves comprehensive HVAC system modifications, including disconnecting three existing HVAC units, raising them onto 3-foot elevation frames to mitigate flooding risks, securing units, replacing exterior ductwork, installing new grills and wall penetrations, re-installing units, and replacing refrigerant lines. Contractors must complete all work within 3 weeks of purchase order issuance and are required to attend a mandatory site visit on February 5, 2025, at 10:30 AM located at 1100 FM 655 Drive in Rosharon. The bid opening is scheduled for February 21, 2025, at 3 P.M., with electronic bid submission preferred via bids@tdcj.texas.gov (with a 10MB attachment limit) or through hard copy submissions. Vendor qualifications include providing comprehensive insurance coverage, specifically $1,000,000 in liability, $500,000 in auto insurance, and statutory worker's compensation.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must comply with TDCJ security procedures, including mandatory background checks for all personnel working on-site. While no specific award value is detailed, the unit pricing must comprehensively cover all expenses related to equipment delivery, installation, demolition, and existing equipment removal. Vendors are required to submit complete contact information to receive potential amendments to the solicitation, with updates being posted on the Electronic State Business Daily. The procurement follows standard Texas state contracting protocols, with payments to be processed within 30 calendar days after receipt of an uncontested invoice or completion of services. Bid prices must remain firm for 30 days from the bid opening date, and vendors must provide direct deposit information for payment processing. Purchases made under this contract will be exempt from State Sales and Federal Excise taxes.