HVAC Filters

The Aiken County Public School District is soliciting bids for HVAC filters through Bid Number B2024-0004, seeking a comprehensive supply of pleated and fiberglass filters across multiple sizes and specifications. The procurement is specifically for FME40, Merv 8 rated filters with strict requirements for pleated design, wire backing, and thick cardboard shell construction. The contract will span one year from October 31, 2023, through October 30, 2024, with potential renewal options for up to four additional one-year periods. Bid submissions are due on October 17, 2023, at 2:00 P.M., with vendors required to provide full case quantities delivered to a central warehouse within 2-3 weeks of purchase order receipt. Evaluation criteria will focus on the lowest responsive and responsible bidder, with vendors mandated to provide three professional references, maintain constant insurance coverage, and comply with Fair Labor Standards Act requirements. The district reserves the right to conduct site visits to successful contractors' facilities and can cancel or reject any proposals at its discretion.

The procurement does not appear to have specific set-aside designations for disadvantaged enterprises. Current incumbent vendors include Bruce Air and Florence Filter, with the previous year's filter expenditure approximately $60,000. Delivery will be handled on an F.O.B. basis, with suppliers responsible for loading and transportation costs. Vendors must be prepared to deliver filters in full case quantities to a single delivery location, with the school district handling all internal filter installations. The estimated annual usage varies significantly by filter type, ranging from as few as 5 units to as many as 3,000 units for specific filter sizes. While no specific budget cap is explicitly stated, the procurement is structured to allow flexible ordering based on the district's ongoing HVAC maintenance needs. Potential bidders should be prepared to provide a comprehensive pricing schedule covering over 50 different HVAC filter types and dimensions.