Human Capital Management

CalOptima Health, a California public agency located in Orange County, is conducting a Request for Proposals (RFP 24-010) to procure a comprehensive Human Capital Management (HCM) system with implementation and ongoing support services. The procurement seeks an integrated solution covering twelve functional modules including employee benefits, payroll/tax/timekeeping, core HR, employee self-service, compensation/performance management, recruiting, employee relations, leave management, workers' compensation, and learning management systems. Minimum qualifications require proposers to have successfully completed an HCM implementation for a California public agency with 500 or more employees. The evaluation criteria will weight product features and suitability at 25%, with additional considerations for proposer experience, financial standing, technical architecture, integration capabilities, and implementation methodology. Key dates include a questions deadline of August 20, 2025, proposal submissions due September 26, 2025 at 2:00 PM PST, vendor interviews scheduled for October 20-31, 2025, and tentative vendor selection on November 10, 2025. The agency currently operates approximately 1,700 employees and uses Ceridian Dayforce, Microsoft Dynamics, PageUp, and Cornerstone across various systems.

The procurement allows for up to 12 potential contracts to be awarded, with an initial contract term of 5 years and five one-year renewal options. No specific set-aside designations for disadvantaged enterprises were explicitly mentioned in the documentation. The current system environment requires seamless data exchange with the California Public Employees' Retirement System (CalPERS) and must accommodate complex work schedules including 9/80 schedules and remote workers. Existing technology infrastructure includes Ceridian Dayforce (implemented in 2013), Microsoft Dynamics for financials, PageUp for applicant tracking, and Cornerstone for learning management. While specific budget ranges were not directly stated, the pricing form indicates a comprehensive pricing structure covering implementation, ongoing operations, payroll services, and support functions with costs structured across one-time and recurring fees. The system must support ACA compliance, CalPERS reporting, complex benefit eligibility rules, and integration with multiple external platforms including Built4 Teams, PageUp, and various benefit carriers.