Graphics Materials

The Greater Dayton Regional Transit Authority (RTA) is soliciting bids for a three-year requirements contract to procure graphics materials for use on transit buses, trucks, vehicles, and facility signage. The procurement specifically seeks 3M and Briteline graphics materials (or approved equals), with annual quantities including 23 units of 3M Vinyl, 26 units of 3M Laminate, 15 units of 3M Prespacing Tape, 25 units of Briteline Vinyl, and 25 units of Briteline Laminate. Bidders must submit comprehensive documentation including Ohio business licensing, professional references, W-9 forms, SAM.gov verification, insurance confirmation, non-collusion affidavits, personal property tax affidavits, Buy America certifications, and debarment and suspension certifications. The final date for questions and clarifications is January 22, 2026, with RTA responses provided by January 26, 2026. Bids are due electronically via OpenGov by 11:00 a.m. Eastern time on February 5, 2026, with a public bid opening at 4 S Main Street, Dayton, Ohio in the 8th floor conference room. The contract award is anticipated within 60 calendar days of bid opening, with the successful bidder required to execute the contract within five calendar days of notification.

The procurement is funded by the Federal Transit Administration (FTA) and the Ohio Department of Transportation (ODOT), subjecting it to federal regulations and compliance requirements. While the Disadvantaged Business Enterprise (DBE) requirement for this project is 0 percent, bidders must still adhere to civil rights, equal employment opportunity, and environmental protection standards. The contract is a fixed-price requirements contract with firm pricing for the entire 36-month duration, and RTA reserves the right to award the contract to one or more contractors. No minimum quantities are guaranteed, and goods will be provided as required by RTA. Contractors cannot modify or negotiate contract prices once accepted, and no special fees or expenses may be charged directly to the RTA. The successful contractor must maintain specific insurance coverage, including Commercial General Liability Insurance with limits of $1,000,000 per occurrence and $2,000,000 in the aggregate, Commercial Automobile Liability Insurance with $1,000,000 combined single limits, Workers' Compensation Insurance compliant with Ohio law, and Excess/Umbrella Liability Insurance of $2,000,000.