GBC RFP - Groundskeeping Services

Gulf Bend Center, a Texas-certified community behavioral health clinic and 501(c)(3) organization, is requesting proposals for groundskeeping services at two commercial office locations in Victoria, Texas, with proposals due July 31, 2026 at 5 p.m.

The scope covers weekly mowing, edging, and weed eating April through October; bi-weekly service November, February, and March; monthly service January and December; air-sweeping paved areas; trash removal; herbicide application to cracks and ant beds; branch trimming to maintain 8-foot clearance; quarterly shrub maintenance; turf treatment in March and November; flower bed weeding; and annual mulch application. Services are required at two locations: 6502 Nursery Drive and 1009 N Nimitz Street, both in Victoria. Contractors must maintain commercial general liability insurance of at least $1 million per occurrence and $2 million general aggregate, plus workers compensation insurance of at least $1 million per accident.

The contract term is one year with annual renewal options for up to four additional years at the Center's discretion; termination for cause is permitted at any time. Contract commencement is anticipated September 1, 2026.

Proposals are evaluated on a weighted scoring system: experience and qualifications (40 points), cost proposal (30 points), service approach and company structure (20 points), and compliance documentation and proposal presentation (10 points). Gulf Bend Center reserves the right to reject any proposal and is not bound to accept the lowest bid.

Written questions are due July 24, 2026. The selection committee will review proposals August 3–14, 2026, with Board approval anticipated August 25, 2026. Gulf Bend Center is exempt from state sales tax and federal excise tax; proposals must exclude taxes. Contracts are contingent upon continuation of funding through the Health and Human Services Commission, Gulf Bend's primary funding source for community-based services. Proposers must submit W-9 forms, proof of insurance, three professional references, a service approach plan, and a detailed cost proposal for each property per month.