The University of Montana is seeking a full service vending machine provider through Invitation for Bid (IFB) UOM-IFB-2025-3309, with the primary objective of replacing approximately 30 existing vending machines across the Missoula campus. The procurement requires a vendor to provide, fill, and maintain vending machines, with specific performance requirements including restocking within 5 days, handling machine maintenance, collecting proceeds, and processing refunds. Bidders must submit a commission percentage proposal, with minimum thresholds of 12% for non-Umoney sales and 16% for Umoney sales, with an additional 4% commission added to Umoney transactions. Evaluation criteria will primarily focus on the proposed commission percentage and the vendor's ability to meet technical specifications. Key submission deadlines include questions due by May 5, 2025, at 2:00 PM MDT, and final bids must be electronically submitted through the State of Montana's eMAC system by May 19, 2025, at 2:00 PM MDT. The contract term is initially one year, beginning upon execution and ending June 30, 2026, with potential renewals up to a total of seven years. The solicitation includes specific technical requirements that may limit potential bidders, such as mandatory integration with the University's current card system vendor and the requirement to equip machines with online magstripe Griz Card readers for UMoney transactions. No specific set-aside designations for disadvantaged enterprises are mentioned in the documentation. Bidders must certify they do not have discriminatory practices against firearm entities or trade associations. The vending machines must be capable of adapting to new payment technologies and consumer product preferences, suggesting a dynamic service expectation. While no specific total contract value is listed, the comprehensive requirements and multi-year potential suggest a significant opportunity for the selected vendor. The procurement contact is Jody Parrow, reachable at jody.parrow@mso.umt.edu or +1 406-243-4064, who can provide additional details about the solicitation. Payment terms are net 30, with no upfront discounts offered by the University.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
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UOM-IFB-2025-3309 Full Service Vending Machine Provider.pdf | 275KB | 4/25/25 | ||
1310484-event.pdf | 195KB | 4/25/25 |