Fire Extinguisher Inspection, Maintenance, Testing, Repair, Replacement and Related

The City of Milpitas is requesting bids for fire extinguisher inspection, maintenance, testing, repair, recharging, replacement, inventory, and disposal services across 17 municipal locations under IFB, with proposals due November 10, 2026 at 12:00 p.m. Pacific Time and questions due October 20, 2026. Prevailing wage requirements apply to this public works project.

Bidders must hold a current California State Fire Marshal Portable Fire Extinguisher Concern License and maintain CSFM Certificates of Registration for all service personnel, along with active California Department of Industrial Relations registration throughout the contract term. These certifications are mandatory eligibility filters.

The scope covers approximately 485 portable fire extinguishers at municipal facilities, fleet vehicles, and Fire Department vehicles. Services include annual inspections and maintenance, periodic internal maintenance and hydrostatic testing by extinguisher type, recharging, repair, replacement, inventory management, disposal, and emergency response. Extinguisher types encompass dry chemical (various sizes), carbon dioxide, Halon, water-based, and wet chemical kitchen models. Performance must comply with California Code of Regulations Title 19, Division 1, Chapter 3 and applicable State Fire Marshal requirements. Contractors must respond to routine requests within 24 business hours and emergency requests within four business hours.

The five-year contract term covers a fixed estimated inventory of 486 units for annual maintenance pricing, but the City reserves the right to modify service locations and quantities during the term and does not guarantee minimum service volumes. Award is to the lowest responsive and responsible bidder. Pricing must include unit costs for each service category, hydrostatic testing by type, replacement extinguishers by type, hourly repair labor rates, emergency service labor and mobilization fees, and disposal; a repair and replacement parts markup not to exceed ten percent is permitted on actual costs. Bid responses must be submitted electronically through the OpenGov procurement portal. All bids remain valid for a minimum of 90 days after opening.