Fire Extinguisher Inspection, Certification and Testing

SUNY Plattsburgh is seeking qualified vendors to provide Fire Extinguisher Inspection, Certification, and Testing Services through an Invitation for Bid (IFB) #25JB0930-C000922. The procurement involves comprehensive fire extinguisher services for approximately 1,100 extinguishers across the campus, with a contract period spanning five years from December 15, 2025, through December 14, 2030. Vendors must perform annual, six-year, and twelve-year inspections and testing of portable fire extinguishers, ensuring full compliance with New York State Fire Code and NFPA standards. The successful bidder will be responsible for all aspects of inspection, including verifying service collar, replacing necessary components like O-rings and valve stems, and providing code-required labels. An optional pre-bid walk-through is scheduled for October 22, 2025, at 12:00 PM EST at the Service Building, with interested bidders asked to RSVP to case8736@plattsburgh.edu. All questions must be submitted via email by October 24, 2025, at 3:30 PM EST, with responses provided by October 28, 2025. Final bids are due on October 30, 2025, at 3:30 PM EST, with the contract to be awarded to the lowest cost, qualified, responsible bidder.

The procurement includes specific subcontracting goals for minority-owned (15%), women-owned (15%), and service-disabled veteran-owned (6%) businesses. No service-disabled veteran-owned set-aside is specified for this contract. SUNY Plattsburgh encourages participation by minority and women-owned business enterprises and requires vendors to submit an MWBE Utilization Plan. Payment will be processed electronically and will only be approved after final inspection reports are received, with the possibility of progress billing on a percentage basis. The university reserves the right to request separate quotes for replacing deficient units if necessary. While no incumbent vendors are listed for identical or substantially similar contracts in the past five years, the procurement is specifically located in Plattsburgh, Clinton County, with potential relevance to Chautauqua County. The total estimated contract value will cover five years of service, encompassing all travel, inspection fees, and required components to meet NFPA standards.