Fence Maintenance & Replacement Services

The Villages Community Development Districts in Florida is requesting bids on fence maintenance and replacement services under ITB #26B-026, with bids due June 25, 2026 at 3:00 p.m. and written questions due June 12 at 4:00 p.m. The Districts operate across Lake, Marion, and Sumter counties in Central Florida.

The scope covers installation and painting of 2-board, 3-board, and 4-board timber fencing and PVC fencing. Specifications are detailed and non-substitutable: CCA posts (5"–6" diameter, 7' length, 0.40 retention minimum) installed at 8-foot centers with hand-dug holes; Premium-grade MCA boards (1" × 6" × 16', 0.15 retention minimum) with staggered joints at 8-foot centers and 16d galvanized screw-shank nails; finished height approximately 50 inches. Where applicable, 2" × 4" welded wire (minimum 14 gauge) trenched 12 inches deep and stapled to the second board from bottom. All fencing must be painted with Fence-Guard 3 water-based black satin acrylic by brush and roller only—spraying is prohibited. The contractor must manually carry materials in wetland areas with no vehicular access and remove all daily debris. When replacing fencing, salvageable posts and boards must be removed, transported, and stacked per District direction.

Minimum qualifications include five years of experience with similar fencing projects, successful completion of at least three comparable projects, FDOT Maintenance of Traffic Intermediate Certification, and demonstrated experience in wetland or limited-access environments. The initial contract term runs October 1, 2026, through September 30, 2028, with one optional two-year renewal. Work hours are 7:00 a.m. to 7:00 p.m., seven days per week, with two-hour emergency response required.

Required insurance includes Commercial General Liability ($1 million each occurrence / $2 million aggregate), Business Automobile Liability ($1 million each occurrence), Worker's Compensation per Florida Statute, and Cyber Liability ($1 million per claim). Performance and payment bonds at 100% contract value are required for individual projects exceeding $200,000. Warranty coverage is 90 days for landscape materials and one year for all other labor and workmanship from final payment. Award goes to the lowest responsive and qualified bidder at the District's discretion.