Family Interaction Services

Dane County Department of Human Services in Wisconsin is soliciting proposals for Family Interaction Services through RFP #425008-CBB, seeking a vendor to provide supervised face-to-face interactions for children placed in out-of-home care with their parents during weekday evenings and weekend days. The procurement aims to support family reunification, assess safety, enhance parental skills, and minimize placement-induced trauma. The contract will be for one year with potential renewal for four additional one-year periods, with an estimated service volume of 2,475 units (one unit equals one hour of service including preparation, monitoring, and reporting). The evaluation process will award points across seven categories: Program Overview (15 points), Program Strategies and Activities (30 points), Experience and Qualifications (20 points), Quality Improvement (10 points), Transportation (5 points), Cost (20 points), and Local Vendor Preference (5 points). Proposal submissions are due by June 4, 2024 at 11:59 pm, with vendor questions accepted until April 29, 2024. The current incumbent vendor is Canopy Center, and the contract requires a minimum staffing of 1.4 full-time equivalent (FTE) employees.

The procurement includes provisions for local and disadvantaged business preferences, with vendors located in Dane County automatically receiving five points, and those in adjacent counties receiving two points. The RFP allows for potential Minority Business Entity (MBE), Woman Owned Business Entity (WBE), and Disabled Veteran Business (DVB) designations, which may provide advantageous consideration during evaluation. Administrative costs are strictly limited to 15% of the total contract value, and vendors must be registered entities in good standing with the Wisconsin Department of Financial Institutions. While specific budget ranges are not explicitly stated, the cost proposal workbook indicates that pricing will be competitively scored, with the lowest-cost proposal receiving the most points. Vendors must demonstrate organizational capacity to bill for discrete service units and be prepared to engage in potential best and final offer pricing discussions. The contract emphasizes collaborative development of Family Interaction Plans and requires comprehensive documentation of interactions, staff qualifications, and ongoing performance metrics.