EV CHARGING STATION SUPPORT

Westchester County is seeking sealed bids for a three-year contract to provide maintenance and software support for ten dual-port electric vehicle (EV) charging stations located at four county golf courses. The Request for Bid (RFB-WC-25251) requires vendors to demonstrate expertise in supporting OCPP-compliant Level 2 chargers manufactured by BTC Power, with specific requirements including authorized configuration of charger management platforms, municipal client references, and technician certifications. Vendors must provide a comprehensive solution encompassing time-and-materials maintenance, hardware support, and charger management software services, with capabilities including a driver mobile app, web-based admin portal, analytics and reporting, access control management, and flexible billing models. The bid's pricing structure involves hourly labor rates for on-site and remote services, with software platform licensing calculated on a per-port basis. Key submission details include a bid due date of October 7, 2025, with the County reserving the right to award to the lowest responsive and responsible bidder and maintain flexibility to add or remove charging ports during the contract term without price renegotiation.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The contract covers ten BTC Power dual-port Level 2 AC chargers installed at Mohansic Golf Course, Hudson Hills Golf Course, Dunwoodie Golf Course, and Maple Moor Golf Course, representing the existing infrastructure that requires support and integration. Payment terms are structured as 2% 10 net 30, with the County expecting to pay $0 in advance. While specific budget ranges are not explicitly detailed, the comprehensive nature of the required services suggests a multi-year contract with potential substantial value. The bid allows for a potential contract extension of two additional one-year periods upon mutual agreement, providing potential long-term engagement for the selected vendor. Interested vendors must complete the standardized insurance form and demonstrate technical capability to effectively manage and support the county's EV charging infrastructure.