The University of Massachusetts (UMass) President's Office has issued a Request for Proposal (RFP) numbered CENADM-2025-0904 for ERP Modernization Program Services, targeting all six UMass campuses. The procurement seeks consultant partners to support the foundational phase of an enterprise-wide ERP transformation, focusing on program planning, change management, business process transformation, technology assessment, and implementation services. Key deliverables include developing a comprehensive ERP strategic roadmap, conducting a "fit gap" assessment of current technologies, and recommending system replacements across human resources, finance, and student administration functions. Proposals are due by July 18, 2025, at 5:00 PM EDT and must be submitted electronically through the Jaggaer BuyWays Event Portal. Evaluation criteria will emphasize individual resource experience with higher education institutions, respondent differentiation, ERP implementation services, proposed rates, ERP product partnerships, and supplier diversity. The university anticipates partner selection during the week of July 28, 2025, with work expected to occur in a hybrid model (approximately 75% remote, 25% onsite) across various UMass locations.
The RFP encourages participation from diverse business enterprises, with specific attention to minority-owned, women-owned, veteran-owned, and small business classifications. While no specific set-aside percentages are mentioned, the procurement documents indicate a strong preference for diverse supplier representation. The current ERP ecosystem comprises dozens of systemwide and campus-specific solutions implemented over the past 20 years, with over 17,000 HR and 22,000 Financials customizations that will require careful integration and modernization. Although specific budget ranges are not explicitly stated, the comprehensive nature of the project suggests significant potential contract values across fiscal years 2026 and 2027. The university will award Master Service Agreements (MSAs) based on qualifications and submitted rate cards, with payment terms generally set at net 45 days. Proposers must comply with various state and federal regulations, maintain specific insurance coverages, and demonstrate capabilities in protecting personal data and maintaining Payment Card Industry (PCI) compliance standards.
Generated 6/27/25, 6:50 PM