Dosimeter Calibration Services

The Adjutant General's Department, on behalf of the Kansas Department of Emergency Management (KDEM), is seeking competitive bid proposals for dosimeter calibration services to maintain operational readiness for radiological or nuclear incident response. The procurement specifically requires calibration of 1,165 ArrowTech Model 138 dosimeters and 1,093 ArrowTech Model 725 dosimeters. Contractors must perform annual calibrations during the state fiscal year using NIST-traceable gamma or X-ray sources, adhering to ANSI N13.5, ANSI N323A/N323B/N322, and NIST Handbook 150-23 standards. The technical proposal must include company profile, calibration methodology, timeline, pricing details, and three references demonstrating relevant experience. The solicitation requires contractors to provide detailed calibration certificates for each dosimeter, including serial number, calibration date, source type, exposure level, measured accuracy, corrective actions, technician name, and laboratory accreditation. The bid event is open from November 26, 2025, at 8:00 AM CST through January 7, 2026, at 2:00 PM CST, with delivery required by April 30, 2026, to the TAG facility in Topeka, Kansas. Bidders may submit written clarification questions via email to the Procurement Officer, Lily Lundy, by close of business on December 12, 2025.

The contract opportunity includes several specific bidder requirements and potential preference programs. Vendors must submit a current Tax Clearance Certificate from the Kansas Department of Revenue and may claim eligibility for the Kansas Certified Business Bidder Preference Program or the Disabled Veteran Owned Business preference with supporting documentation. Bidders must also provide completed forms certifying compliance with Boycott of Israel requirements, Sexual Harassment policies, and Immigration Reform and Control Act (IRCA) regulations. The contract period extends from the date of award through March 31, 2031, with pricing to be provided on a per-unit basis and allowable incremental price increases not exceeding 5% annually in Years 2-5. Contractors will be responsible for return shipping unless KDEM elects to use its FedEx account. The State reserves the right to award by line item or group total and may conduct negotiations with selected bidders or award based on initial proposals. While no specific budget range is mentioned, the comprehensive nature of the calibration services and the multi-year contract suggest a significant procurement opportunity for qualified vendors specializing in radiation dosimeter calibration.