District Multimedia Upgrades

Caledonia Community Schools in Michigan is requesting bids for district multimedia upgrades across eight school facilities under RFB issued June 10, 2026, with bids due July 6, 2026 at 10:00 a.m. A pre-bid conference is scheduled for June 23, 2026 at 3:00 p.m. at the Caledonia Community Schools Administration Office.

The scope spans three bid divisions: Low Voltage Cabling (Section 27 10 00), Multimedia Systems – Large Venue (Section 27 41 17), and Digital Signage Systems (Section 27 42 19) across Caledonia Elementary, Caledonia High School (North and South campuses), Duncan Lake Middle School, Dutton Elementary, Emmons Lake Elementary, Kettle Lake Elementary, Kraft Meadows Intermediate, and Paris Ridge Elementary. The design consultant is Communications by Design, Inc. Low voltage cabling installation carries a 15-year warranty; multimedia systems components carry manufacturer warranty with a three-year parts and labor warranty available as an option. The contractor must meet 24-hour response time for system failures affecting 20% or more of functionality and 2-business-day response for other issues.

All work must comply with Michigan codes, ordinances, and regulations, including the Michigan School Safety Initiative (PA129, PA130, PA131, PA138). The contractor is responsible for all permits, licenses, and fees. Bidders must submit three project references completed within the prior two years and provide a current Dunn and Bradstreet Supplier Evaluation Report if selected as a finalist. Bid security equal to 5% of the total bid amount is required, either as a Bid Bond from a Michigan-licensed surety or a Certified Check. The successful contractor must provide performance and payment bonds each equal to 100% of the bid amount, including accepted alternates. Comprehensive insurance coverage is mandatory, including Workers' Compensation with $1,000,000 per accident employer's liability, Broad Form Comprehensive General Liability with $1,000,000 per occurrence and $2,000,000 general aggregate limits, and Comprehensive Automobile Liability with $1,000,000 bodily injury and property damage limits. All bonds and insurance must be issued by Michigan-licensed sureties.

Work commences September 1, 2026, with contractor selection anticipated the week of August 17. Substantial completion is targeted for November 1, 2026, and project close-out by November 15, 2026. Intent to Bid and questions are due June 24 and June 25, 2026, respectively, both at 5:00 p.m. Bid responses must be submitted in hard copy (bound tabulated format with tab indicators) and electronic format (USB drive in Microsoft Windows 10-compatible PDF and Excel files).