Data Management Tools RFP

The Florida Department of Management Services is issuing a Request for Proposals (RFP No. 25-43232300-RFP) to establish a State Term Contract for Data Management Tools, seeking multiple vendors across four service categories: Data Management, Data Governance, Data Analytics, and Data Interoperability and Integration. The procurement aims to provide statewide data management solutions for state agencies and eligible users, with tools that must comply with Florida statutes, administrative codes, and cybersecurity best practices. Vendors must demonstrate capabilities in scalable, reliable data protection, access controls, and flexible integration across cloud and on-premises environments. The evaluation methodology includes a comprehensive scoring system with 0.75 points for cost proposal, up to 5 points for technical response, and 0.25 points for experience, requiring a minimum total score of 4 points for award consideration. Proposals are due on June 10, 2025, at 12:00 PM ET, with a public proposal opening at 12:30 PM ET on the same day, and an anticipated contract start date upon execution. The Department reserves the right to make multiple awards per service category, statewide or by region, with an average annual spend of approximately $5,332,894.

The solicitation includes several set-aside and compliance requirements, with provisions encouraging supplier development through a Mentor-Protege Program. Vendors must complete multiple mandatory certifications, including a Drug Free Workplace certification, vendor compliance forms addressing international business conduct, and attestations regarding forced labor and coercion. Respondents must confirm they are not on suspended vendor lists, have not been involved in discriminatory practices, and meet specific standards related to business operations. For Service Category 4 (Data Interoperability and Integration), vendors must be awarded in at least one other service category. The contract will utilize a tiered pricing model, requiring contractors to provide the lowest available pricing based on total purchase volumes, with mandatory quarterly sales and transaction fee reporting. Contractors will be required to offer optional add-on services including implementation support, managed security services, application management, and ongoing training, with the ability for customers to develop customer-specific scopes of work with additional requirements.