DAF WTP Pump VFD Replacement

The City of Waco, Texas is seeking bids for Request for Bid (RFB) No. 2025-067, a Dissolved Air Flotation (DAF) Water Treatment Plant Pump No. 2 Variable Frequency Drive (VFD) Replacement project located in Schleicher County. The procurement involves comprehensive replacement of the existing VFD for Clarified Water Pump No. 2, which includes complete demolition, equipment removal, and new installation with all necessary instrument and control connections, wiring verification, and functional testing prior to commissioning. A mandatory pre-bid meeting is scheduled for September 29, 2025, at 10:00 AM, with bid closing and opening dates set for October 13, 2025, at 2:00 PM and 2:05 PM Central Time, respectively. The project timeline encompasses 255 calendar days for substantial completion and 285 calendar days for final completion, with potential extensions to 325 and 355 calendar days if Additive Alternate #1 is awarded. Evaluation criteria will include purchase price, vendor reputation, service quality, ability to meet city needs, past relationships, and impact on historically underutilized business requirements. Bidders must submit a 5% bid bond and demonstrate that the General Contractor can self-perform a minimum of 51% of the project.

The solicitation includes specific requirements for bidder participation, including mandatory registration on the City of Waco's Euna Procurement portal and submission of various compliance documents such as conflict of interest questionnaires and minority/women-owned business certifications. While specific budget details are not explicitly stated, the procurement includes liquidated damages of $1,000 per day for delays beyond specified completion dates. The contract appears to have provisions encouraging participation from historically underutilized businesses, though precise set-aside percentages are not detailed in the available documentation. The project will be awarded to the lowest responsible bidder, with considerations extending beyond mere pricing to include comprehensive evaluation of the contractor's capabilities and alignment with municipal procurement objectives. Potential bidders should carefully review all documentation and be prepared to demonstrate technical competence in water treatment plant infrastructure replacement and VFD installation.