D27 - Universal Testing Machines - RFQ-2066

The Ohio Department of Transportation (ODOT) is seeking to procure two new Hydraulic Universal Testing Machines through a competitive bid process, with specific requirements for each machine. The first machine must have a 200,000-pound capacity and the second a 400,000-pound capacity, both from the same manufacturer. These testing machines are designed for tension, compression, transverse, and shear testing, with precise force accuracy of +/- 0.01% and specific technical specifications including various grip sets, compression plates, and stroke capabilities. The procurement is a one-time purchase with a contract duration of twelve months, covering comprehensive services including shipping, software, training, installation, and calibration. The bid is posted on April 24, 2025, with proposals due by May 9, 2025, and delivery to be made to ODOT's Office of Materials Management in Columbus, Ohio. Deliveries must occur between 8:00 a.m. and 3:00 p.m., Monday through Friday, and vendors must be able to accept purchase orders throughout the contract's duration. The department will award the contract to responsive and responsible bidders, with potential for selection of the lowest bidder.

The solicitation includes provisions for potential Minority Business Enterprise (MBE) and Encouraging Diversity, Growth and Equity (EDGE) vendor participation, though specific set-aside percentages are not explicitly detailed in the provided documentation. Vendors must complete an Affirmation and Disclosure Form confirming compliance with restrictions on offshore services and data location, including prohibitions on performing services outside the United States and purchasing from Russian institutions. The contract includes flexible pricing adjustment mechanisms, allowing vendors to request price increases after 60 days with written documentation, subject to ODOT's approval. Additionally, vendors are required to provide a trade-in value for current machines and handle their removal. While a specific budget range is not disclosed, the comprehensive technical specifications and requirement for manufacturer-provided training and installation suggest a significant investment. The procurement is specific to Franklin County and governed by Ohio state contract regulations, with ODOT reserving the right to reject proposals or cancel the contract if deemed in the department's best interest.