CUSTOM PENS

Westchester County is conducting a Request for Quotation (RFQ) for custom executive pens through its Bureau of Purchase and Supplies, with the specific procurement identified as RFQ-WC250298. The procurement seeks a precise Worthington Lacquer Two-Piece Roller Ball Pen with specific requirements including black color, metal construction, 19/32" x 5 5/32" dimensions, and 22K gold-plated trim. Each pen must be laser engraved in gold with the County Seal and text "Kenneth W. Jenkins, Westchester County Executive", packaged in a black velour sleeve, and include a black ink roller ball refill. Vendors are required to submit both a proof and a physical sample for approval before full production, with the expectation that the sample timeline will be noted in their response. The solicitation requires an all-inclusive quote covering set-up charges, engraving, samples, freight/shipping, and additional fees. The RFQ was posted on April 2, 2025, with a response deadline of April 8, 2025, giving potential vendors approximately six days to prepare and submit their quotations.

The procurement appears to encourage participation from diverse vendors, with specific references to New York State Certified Minority or Women-Owned Business Enterprises. The county's Instructions and Conditions document emphasizes fair bidding practices and actively promotes participation from minority and women-owned businesses. While no specific contract value is explicitly stated, the detailed specifications suggest this is a targeted procurement for official county executive gifts or commemorative items. The county reserves the right to award contracts by individual items, grouped items, or lots, and can reject any or all bids. Vendors must comply with various county requirements, including electronic funds transfer for payments through the Vendor Direct program, lead-free certifications where applicable, and adherence to product safety standards outlined in Westchester County Executive Order No. 6-2007. Successful vendors will need to demonstrate technical capability, competitive pricing, and the ability to meet precise product specifications.