Custodial Equipment

Northside Independent School District (NISD), the fourth-largest public school system in Texas, is seeking qualified vendors to supply custodial equipment on an as-needed basis through this Request for Proposal (RFP 2026-049). NISD serves 83 elementary schools, 21 middle schools, 13 high schools, 11 magnet schools/programs, 4 special schools, and 15 support sites across Bexar County. The District requires vendors to provide firm-fixed pricing for custodial equipment with estimated annual quantities provided in the bid table, though no minimum purchase volumes are guaranteed. Proposals must be submitted electronically through the Bonfire Portal (now Euna Procurement) by Thursday, March 26, 2026, at 11:00 AM (CT), with proposals remaining valid and irrevocable for 120 calendar days from the opening date. The awarded contract will be valid upon Board of Trustee approval for one year, with NISD retaining the exclusive option to renew on an annual basis for two additional one-year terms, plus a potential 90-day transitional period at the District's discretion. Vendors will be evaluated based on weighted criteria including purchase price (30%), reputation (5%), goods/services quality (15%), extent to which services meet District needs (25%), past relationship with District (5%), total long-term cost (10%), and other relevant factors (10%). All proposals must include the cost of shipping/handling to San Antonio, Texas, feature firm-fixed pricing with no additional charges beyond those disclosed, and comply with NISD's standard payment terms of net 30 days from invoice receipt.

The RFP explicitly notes that this contract replaces RFP 2025-054 Custodial Equipment, which expires May 31, 2026, and all vendors are required to respond to this new RFP or risk losing future business opportunities with the District. The solicitation does not identify specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types. Vendors must furnish current Safety Data Sheets (SDS) for chemical products upon request, provide itemized invoices and packing slips featuring the corresponding NISD Purchase Order number, and may propose equal substitutions or alternates only with complete manufacturer specification sheets attached—proposals lacking required specification sheets will receive a no-bid determination for that item. Samples are not required at proposal submission but may be requested at the vendor's expense following bid opening. No specific budget range or award value is disclosed in the solicitation; however, the District reserves the right to award to a single respondent, multiple suppliers, or on a line-item basis, selecting vendors offering the best value based on the stated evaluation criteria.