COPIER PAPER, ANNUAL ESTIMATED QUANTITIES

The Road Commission for Oakland County (RCOC) is seeking quotes for copier paper through Request for Quote (RFQ) No. 6772, which will establish a one-year firm-fixed price blanket order for annual estimated paper quantities. The procurement covers the contract term from June 1, 2025, through May 31, 2026, with quotes due on Monday, May 19, 2025, at 10:00 a.m. through the Michigan Inter-governmental Trade Network (MITN) website. Deliveries will be made to the RCOC Warehouse in Waterford, Michigan, with occasional smaller deliveries to the Administrative Office in Beverly Hills. Suppliers must provide copier paper manufactured by the original equipment manufacturer or an approved equal, meeting specific requirements. The primary evaluation criteria will focus on unit pricing, with secondary consideration given to delivery time. Vendors are expected to submit detailed pricing, contact information, and potentially product samples, with the RFQ allowing for environmentally friendly product alternatives.

The procurement does not specifically highlight set-aside designations or restrictions for disadvantaged enterprises. The RCOC reserves the right to terminate the contract with 30 days' notice and to accept or reject any quotes, with the procurement subject to fiscal funding availability. The agency is tax-exempt, and payment terms are approximately 30 days after receipt of goods, correct invoice, and meeting all specifications. While no specific budget range is explicitly stated, the annual estimated quantities suggest a moderate-value contract. The RFQ requires suppliers to provide information about warranty, payment discounts, and return policies. Potential vendors should be prepared to demonstrate compliance with technical specifications, competitive pricing, and reliable delivery capabilities for copier paper to support the Road Commission's operational needs.