Consulting and Actuarial Services

The Arkansas Department of Shared Administrative Services Office of State Procurement is seeking a comprehensive consulting and actuarial services contract for the Employee Benefits Division (EBD), targeting services for state agencies, public school employees, and retirees covering approximately 160,000 lives. The Request for Proposal (RFP) solicitation number S000000450 seeks a contractor to provide strategic insights, cost analyses, premium modeling, risk assessment, population health analytics, and legislative support, with an anticipated average monthly service requirement of 222 hours. The proposal is due on October 10, 2025, at 2:00 PM Central Time, with an expected contract start date of November 24, 2025. The initial contract term will be two years, with potential renewal options for up to five additional one-year terms, not exceeding seven consecutive years. The evaluation process will assess technical proposals across four subsections: Experience, Solution, Risk, and Interview, with a total possible technical score of 700 points, and a cost score of 300 points, resulting in a maximum possible grand total score of 1,000 points.

The procurement does not specify explicit set-aside designations or restrictions on responding organizations. Prospective contractors must complete comprehensive compliance requirements, including certifications regarding employment practices, boycotts, and adherence to state laws. Contractors must demonstrate the ability to comply with HIPAA and HITECH Act regulations, maintain strict data privacy and security standards, and be prepared to execute multiple legal agreements including a Business Associate Agreement, Non-Disclosure Agreement, and Data Sharing Agreement. While specific budget ranges are not explicitly stated, the solicitation includes a detailed pricing sheet allowing for hourly rate submissions across ten distinct position categories, with a potential seven-year contract scope. Contractors will be required to submit detailed documentation, including a Contract and Grant Disclosure form, and must be prepared to provide comprehensive reporting including monthly, quarterly, and annual reports. The state emphasizes selecting the most advantageous proposal based on technical capabilities, cost-effectiveness, and comprehensive service delivery.