Amendment 1.docx

SAP

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023782 09/26/2022

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services PO Box 101103 Columbia SC 29201-3734

DESCRIPTION: Comprehensive Course Scheduling Software that utilizes student data to analytically predict and schedule academic courses based on student needs

USING GOVERNMENTAL UNIT: Piedmont Technical College

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/11/2022 11:00 AM, EST (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 09/21/2022 11:00 AM, EST (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: Submit online only. One (1) Electronic Technical marked "Original", One (1) Redacted Electronic Technical Copy marked "Redacted”, One (1) Electronic Price marked “Original”, and One (1) Electronic Price Copy marked “Copy” See Section II. A “DISCLOSURE OF YOUR BID / PROPOSAL and SUBMITTING CONFIDENTIAL DATA, Section II. B “Electronic Copies- Required Media and Format”. Initial here_____ if a redacted copy is NOT necessary.

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 09/20/2022 10:30 AM, EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Via Microsoft Teams Contact the Procurement Manager, by Monday, September 19, 2022, at 10:00 AM, EST for conference call phone number and access code, via email: nperry@mmo.sc.gov. The access code will not be provided to vendors who submit a request via email after September 19, 2022, at 10:00 AM, EST.

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of two hundred ten (210) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES – DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE [11-35-1524(E)(5)]

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following changes have been incorporated to Request for Proposal:

Solicitation 5400023782- Comprehensive Course Scheduling Software that utilizes student data to analytically predict and schedule academic courses based on student needs

I. SCOPE OF SOLICITATION

MAXIMUM CONTRACT PERIOD - ESTIMATED (JAN 2006)

Start date: 03/11/2023 End date: 03/10/2028. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period". [01-1040-1]

The initial term of the contract will be one (1) year, with four (4), one (1) year option to renew terms. The maximum contract period is five (5) years.

1. What scheduling tools are currently licensed by Piedmont Technical College?

State’s Response: Banner is the only current tool.

2. What vendors have already been afforded the opportunity to quote and/or provide solution demonstrations prior to the issuance of this RFP?

State’s Response: Course dog, Ad Astra, and Infosilem were notified per request, but the RFP is open to all vendors.

3. Have any vendors provided documentation to Piedmont Technical College representatives regarding specifications to include in this RFP? If so, who and what was requested?

State’s Response: Course dog, Ad Astra and Infosilem were given the opportunity to provide information during previous demonstrations of their product.

4. Can you please also explain what “my screen” is? It’s specifically mentioned in the following requirement

· Upon creation of the course schedule, can measure impact of schedule changes on students, professors and rooms by using the “Move screen”.

State’s Response: The ability to manipulate the display for access to those things listed above.

5. Is there a preference for either an on premise (implemented onsite at Piedmont Technical College) or cloud solution?

State’s Response: A cloud solution is preferable.

6. It states we are required to provide list of current contracts/client list. Include customer business name, address, contact, contact title, and contact phone number. Is this required for all of our existing clients or just the references that are being requested?

State’s Response: All clients.

7. It mentions that we require auto liability and are required to complete ISO Form Number CA 00 01 and if Contractor has no owned autos, hired, (Code 8) and non-owned autos (Code 9). Where are we able to get this form?

State’s Response: The State would not provide this form. The contractor’s insurance carrier would need to provide this form and it must be submitted with contractor’s liability insurance coverage.

8. It mentions that as required by the State of South Carolina, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease for Worker’s Compensation. We have our own Worker’s Compensation that is provided to us by our local government and supplemented by our insurance policy. Is this still a requirement?

State’s Response: Yes, it is. Your Local Government Policy and Supplemental Policy must meet the Statutory Limits as mandated by the State of South Carolina.

SAP

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL REQUEST FOR PROPOSAL.

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