Classroom Supplies

The City of Philadelphia is procuring classroom supplies through a micro purchase requirements contract awarded to the lowest responsive and responsible bidder. This procurement opportunity, posted on May 7, 2026, with a deadline of May 13, 2026, is structured to allow the City to order products and services as needed throughout the contract term at its sole discretion. Bidders must submit electronic quotes for all items specified in the procurement to maintain eligibility for award consideration. The contract will be awarded as a whole to a single vendor, and no delivery or services may commence until the vendor receives official notification from the purchasing department. All quoted prices must be net and exclusive of taxes, as the City of Philadelphia is exempt from federal excise, transportation taxes, and Pennsylvania Sales and Use Tax. Delivery must be made FOB Destination Point at the quoted prices, and payment will be processed following delivery and City approval of products through electronic deposit into the awarded vendor's designated bank account.

The procurement includes an LGBTQ Applicant Data Form as part of Pennsylvania's diversity and inclusion initiatives, allowing vendors to voluntarily self-identify their LGBTQ business status, though completion does not guarantee contract award. Vendors must maintain minimum insurance requirements including Workers' Compensation at statutory limits, General Liability coverage of $500,000 per occurrence, and Automobile Liability coverage of $300,000 per occurrence, with the City named as an additional insured. All vendors must comply with applicable nondiscrimination provisions, tax requirements, and ethics regulations, and cannot be indebted to the City of Philadelphia for delinquent taxes or other debts without an established payment plan. Vendors are required to execute a Consent and Authorization Agreement through PHLContracts, the City's eProcurement platform, prior to bid closing. The contract has a maximum budget of $43,000, adjusted annually by the percentage increase in the Consumer Price Index for All Urban Consumers (CPI-U) from January 1, 2020 and rounded to the nearest $1,000, with the contract term set at 365 days from the effective date.