Citywide Learning Management System

The City of Tallahassee is conducting a Request for Information (RFI) for a Citywide Learning Management System (LMS) through its Human Resources and Workforce Development Department. The procurement seeks to identify vendors capable of supporting professional development, regulatory compliance, and operational readiness for approximately 4,000 employees across full-time, part-time, and seasonal staff positions. The LMS must support blended learning formats including virtual live, in-person, and self-paced modules, with requirements for automated reporting, system customization, and integration with PeopleSoft HCM 9.2. Key deliverables include comprehensive training coverage for OSHA/FDOT/NFPA safety training, federal and state compliance training, and professional development content. Vendor responses are limited to ten pages and must include company profiles, system capabilities, technical specifications, integration details, implementation plans, and cost estimates. Critical dates include the RFI release on August 18, 2025, vendor questions deadline of August 26, 2025, response submission deadline of September 16, 2025, and potential vendor demonstrations scheduled for September 22-26, 2025.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations. The system must provide secure data encryption, role-based access controls, and comprehensive reporting capabilities with export options in multiple formats. Vendors are required to demonstrate experience with municipal or public sector clients and provide detailed training and developer manuals, administrative documentation, and technical support resources. The proposed LMS must integrate seamlessly with the City's existing PeopleSoft HCM system, covering training categories such as FLSA, ADA, EEO, FCRA, IRS, and PPACA compliance. While no specific budget range is disclosed, the RFI emphasizes that this is an information-gathering exercise and does not guarantee a formal solicitation. The City will use vendor responses to potentially inform future competitive procurement processes for a comprehensive learning management system that meets their organizational training and compliance needs.